Grant Guidelines:

  • Any Spotsylvania County Public School employee may apply.
  • Parents, community members, and students may submit project proposals in collaboration with a SCPS employee.
  • Applicants may request funding up to $2,000 per proposal, though smaller proposals are encouraged.
  • All grant applications must be received at the School Board Offices (with 4 copies) or at the Foundation’s email address: sef4education@gmail.com
  • Winning proposals will be announced in mid November.
  • Grant funds will be dispersed to the winning applicant’s school in mid November early December.

Questions about the grant writing process can be addressed to: Amber Belako – Communications Specialist & Grant Writer, (540) 834-2500 ext. 1229 or abelako@spotsylvania.k12.va.us

Terms and Conditions:

  • Grants are not intended to replace school division’s funding.
  • Spotsylvania County Public School employees cannot be financially compensated with grant funds.
  • Equipment and/or materials (non-consumable items) purchased with grant proceeds become property of the school system and will be designated for use by the grant recipient.
  • Proposed purchase of electronic and/or information technology equipment must be approved by SCPS.
  • Ownership of these items will remain with the school when the applicant leaves the division.
  • Equipment and/or materials bought through grant funding which are not used in line with the written proposal and/or school division policies may be reassigned.
  • A follow-up summary highlighting the accomplishments of the project, including anecdotes and photographs of children (with parental photo releases) participating in this activity, will be required from the winning grant recipients. This summary is due within 30 days of project’s completion. Summaries of year long projects must be submitted by June 15, 2019, at the latest. Failure to submit a completed summary could jeopardize future funding through the IDEA Grant process.
  • You may be asked to present your IDEA at the 2019 SAGE Banquet.
  • Attach to the follow up summary, (as a Word, Excel or PDF document) a description of each expense, the amount expended on each item, and the amount and source of any matching funds.
  • Spotsylvania Education Foundation must be recognized on any publication and or announcements related to funded proposals.  This requirement is necessary to ensure continued growth of SEF through public awareness and public support.
  • Funds $50 or over not spent by the end of the school year must be returned to the Foundation.
  • If you have received prior funding through the IDEA Grant for this project/proposal, future funding will depend upon evidence of continued growth, innovation and efforts to seek other sources of funding.

Selection Criteria:

The features that will be reviewed by the selection committee to determine the funding level for each proposal.  The proposal enhances and improves student achievement in the following ways. (70 points total, each sub-question is worth 10 points):

  • Stimulates and motivates students to achieve academic excellence
  • Engages students as active participants in the learning process
  • Encourages specific improvement in students’ skills and attitudes
  • Nurtures the students’ desire to learn and create
  • Supports Virginia standardized tests and/or other Division goals
  • Addresses an underserved need
  • Has a lasting benefit, opposed to a one time event
  • The Program can be replicated (10 points)
  • Can be easily and inexpensively adapted for use by other employees and/or schools
  • Collaboration with others: (10 points)
  • Collaborative efforts across disciplines and between school administrations, teachers (or other employees), students, parents, and/or community are encouraged
  • Budget is clear and effectively supports the proposal (10 points)
  • Includes a complete itemization of expenses, including shipping
  • Reflects expenditures that directly support the proposed activities
  • Establishes a base for continued activities that will not require future Foundation funding

Consideration will only be given to the proposals with the budget of $2,000.00 or less. Each proposal will be judged on its merits; funding (if any) will be awarded based on that review.